Audit and Review
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Position: Head of audit
functions and audit.
Site: Department of Audit and Audit -
warehouse management.
Reference:
Director of Warehouse Management - Warehouse
Management Deputy Director - Head of Audit
Department.
Checking
documents in terms of completeness of
treatment or lack of it.
Ensure
that the assets of the transaction documents
and not images.
Sure
way of exchange of such documents (contract,
letter of baptism, his reign, Research)
Ensure
that the individual values match the
values in the total bill.
Make
sure to match with the billing address of
baptism in terms of nomenclature, quantities
and value.
Make
sure to match what is in the record of
examination and inspection with the invoices
attached to the transaction.
Make
sure that the models Warehouse mobilized in
the right way.
Check-treatment
before being returned to the point that
disbursement.
Distribution
of documents of the transaction.
Mobilization
procedures and inspection records of
inspection and records of receipt and
request for payment of materials and
document return:
1
the conditions to be provided by the Su
treatment (direct insurance, his reign, the
baptism, contract, project):
Be
original and not a copy
Be
a formal bill so that it is the name of the
shop does not accept the tape.
Items
to be shown in Arabic and quantity, unit
price and total value
Be
addressed to the university or on behalf of
the beneficiary.
A
n be the Hijri calendar
That
the amount of Saudi Riyals and if foreign
currency is converted to Saudi riyals
2.
Method of filling the examination and
inspection records:
Is
transferred to each item of the invoice to
the minutes of examination and inspection.
Records
are collected and put the total amount with
punctuation.
Not
identify the date of receipt of the minutes
of examination and inspection
Names
are complete and sign members received +
signature of the President of the Committee
with writing his name.
3.
Method of filling the minutes of receiving
the model number (3):
Is
transferred to each item of the minutes of
examination and inspection of the minutes of
receipt.
Not
identify the wages, such as car wash
transport fares, jaw, or postage,
maintenance, or photocopying, binding or
acidification, etc. ........... the minutes
of receipt.
Do
not use abrasive.
Not
to disrupt or destroy records, but returned
to the warehouse management and after
cancellation if the record is not fit for
use for the large number of errors but is
canceling the development Mtoizin two lines
in bold red and write null and explains why
its abolition.
n
case of any mis-fill or cancel the item or
edit item is excluded and signed by the
employee concerned and the Chairman of the
Committee against the amendment.
Fill
all the fields the upper part and lower
part.
Identify
the date of receipt as noted on the minutes
of examination, and the specific date that
is noted is the beneficiary.
Betrayed
in the recipient's personal sign an
acknowledgment is not entitled to be signed
in the User box artwork.
If
the record in the beneficiary is not
replaced by the longer record the minutes of
the work on how to achieve the loss of the
record and are being investigated, causing
the loss of the record and explain the cause
of loss and is undertaking after use if
record is found, but returned to the
warehouse management.
Method
of filling the request for payment of
material model number (7):
Sustainable
items are recorded and fixed such as a
computer, fax, or offices, chairs, etc ....
Is
a full description of the request for
payment of materials described in number and
the unit price and quantity.
Identify
the recipient's name in full three-or
four-figure job with the notation.
5.
Return to mobilize document number (9):
You
return the items to fill out the form to be
returned complete description and
characterization.
Document
is signed by the head of the body in charge
of the check in the return to identify the
full name. |
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Last Update
1/28/2012 1:37:50 PM
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